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Communicate 1 - Communication Guidelines

Reflect on the needs for your individual Communication Plan. Then, construct a general outline that includes the following:
  • Welcome email (generic for all courses)
  • Personal notes versus mass communication to stakeholders (appropriate times)
  • Stakeholders
  • School policies regarding communication
  • Tools available for effective communication
Welcome Letter


Below is an example of a generic welcome letter.   Welcome letters will sent to all students and parents.  Welcome letters are necessary for the stakeholder to make contact with the general school population and stakeholders.  Be sure your welcome letters offer important dates that necessary for all students.  Please review a general welcome letter that you may utilize.


Hello Georgia Virtual Students,

Welcome you to Georgia Virtual School! Your official start date is Monday, June 4.   This semester the Georgia Virtual School will be using the Galearns Platform for learning.  Please let me know if you have any questions along the way.

Some things to know:

Georgia Virtual School has BENCHMARK DUE DATES for the summer session.  You must have a percentage of the course completed by the dates below (or they will drop you from the class).  Why?  Because it was determined that these dates help the students finish in a timely manner (and not wait until the last 2 weeks to complete everything).
  
Last summer the office was strict about dropping students for not reaching the benchmark due dates.  You can also finish the course early - AND TAKE the FINAL EXAM when you are done (even if you finish in 3 weeks)!

BENCHMARK DATES - June 15 - 33% of the course must be complete
June 22 - 50% of the course must be complete
June 29 - 67% of the course must be complete
July 13 - 100% of the course must be complete

Also, the course will "lock" once you get to a topic test - the course will say "you need your teacher approval to move onto the topic test".  Why?  To make sure you are mastering the content before taking a test.  Your work will be checked by your teacher through out the course.  Please feel free to contact your teacher to unlock the tests for you.  Have a wonderful weekend.  Please email your teacher questions that you might have in the meanwhile.


Sincerely,

Principal Cross

Personal Notes

Personal notes are necessary for stakeholders to make contact with students who have matters that general affects only that student.  If students are failing course work, need accommodations, and is out sick (etc.) please plan to make contact to support the student.  Personal notes helps stakeholders build a relationship with students and parents.  Please view an example of a personal letter.


Hello Jane Doe,

I noticed that you are behind on completing your coursework. You have not turned in assignment 5,or 6.  Be sure to login today and continue working on your assignments. Call or text me if you need any assistance with the coursework.  The final benchmark is July 13, 2018 in which 100% of the course must be completed. If you have any questions be sure to reach out. I will be happy to help. I want you to be successful in completing the course. Repeat after me “ I WILL MEET THE BENCHMARK!”
 
Finish Strong,
 
Mrs. Tippen Cross 

Stakeholders

*Administration is responsible for sending weekly emails and personal emails to teachers and staff informing teachers and parents of important dates and events.  Stakeholders will also need to communicate policy and procedures to teachers and staff.  

*Teachers are responsible for maintaining contact with students and parents.   Teachers will need to contact Administration if they need assistance with policy and procedures.  Teachers must contact parents, and students of grades.

*School Communication Guidelines-
Please plan to send weekly communication with general information.
Please plan to send daily communication with students who are at risk of failing.
Please use social media responsibly. 

Tools available for effective communication

The following tools are available to communication:

Emodo
Remind
Emails
Phone Calls
Text Message

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